Documents for Download

Employer Commute Agreement

Use this form to start a new vanpool! Spaces are provided for schedule and location as well as a roster for signing up vanpool members.  Work with Elizabeth Bowling Schiller (elizabethbowling.schiller@kipda.org) to start forming a new vanpool today!

In the unfortunate event you need to submit a complaint involving an Every Commute Counts vehicle and/or driver, please complete and submit this form. You can email it to info@everycommutecounts.org.  

This document is referenced in the Membership & Driver Terms and Conditions. It explains the operations, policies, and other information concerning the Vanpool Program. 

Complete this form to join a new or existing vanpool, to update your member information (such as address or telephone number), or to apply to become a vanpool driver after you've become a vanpool member.  You may save it as a PDF and email it to info@everycommutecounts.org, or print it and complete it, and then scan, email, fax (502.266.6032), or mail it to us at KIPDA, Every Commute Counts, 11520 Commonwealth Drive, Louisville, Kentucky, 40299.   

If you are cancelling your vanpool membership or switching from one vanpool to another, please complete and submit this form fifteen (15) or more days prior to your last day of riding with your current vanpool.  You may complete it and email it info@everycommutecounts.org, fax it to us at 502.266.6032, or mail it to us at KIPDA, Every Commute Counts, 11520 Commonwealth Drive, Louisville, Kentucky,  40299.   

REQUIRED FOR MONTHLY VANPOOL REPORTING.

Complete this form each month for all fuel and oil purchases using either the Fleet card issued and/or the Valvoline account. When emailing the form, please send it to info@everycommutecounts.org.  Attach a scan of all of the receipts in addition to the completed form.   

REQUIRED FOR MONTHLY VANPOOL REPORTING.

Print & use this form to track monthly mileage and vehicle assignment. Then input the info electronically by logging on to www.everycommutecounts.org. 

REQUIRED FOR MONTHLY VANPOOL REPORTING.

Print & use this form to track the van assignment, mileage, and trip purpose for any non-revenue trips. Non-revenue trips are any trips using the van outside of commute trips, such as for fueling, oil changes, and/or personal miles. 

REQUIRED FOR MONTHLY VANPOOL REPORTING.

Use this form to help track ridership and drivers for each month. This is a weekly version that contains five pages (one for each week) for each month. 

Download and complete this form in the unfortunate event a van is damaged (i.e., crash, accident, theft, vandalism, etc.). Upon completion, email the form to info@everycommutecounts.org. 

Please complete and email this form to info@everycommutecounts.org to inform us of any vanpool non-emergency maintenance issues.  If there is an immediate need for maintenance, please call our maintenance number at 502-475-2196.

 AS NEEDED FOR MONTHLY VANPOOL REPORTING.

This form is optional for monthly vanpool reporting because it only needs to be used when expenses are made out of pocket (not made using the fleet card or Valvoline account) by a vanpool member and that person needs to be reimbursed.  This may include getting the van washed, getting a tire repaired, purchasing fuel using a personal means of payment because the fleet card was not cooperating or had been lost or stolen, etc. It must be completed and mailed to Every Commute Counts with the original receipts, so please make a copy of the receipts for your records.